Online Application Policy
Mercy Ships Online Application Policy
About Mercy Ships Online Volunteer Application Policy
Mercy Ships Online Application Policy outlines how Mercy Ships manages the personal information of visitors to our website. It describes what, when and how personal information is collected, and your obligations when submitting an online application or registering your interest in a position. 
What personal information does Mercy Ships collect?
Mercy Ships collects personal information that is voluntarily provided to us. Whenever it is reasonable and practicable to do so, we only collect your personal information directly from you.  By completing the Online Volunteer Application and sending it to Mercy Ships you consent to Mercy Ships’ use of your personal information for purposes related to Mercy Ships’ processing your Application and related to your volunteer service with Mercy Ships.
If you decide to submit an online application on the Mercy Ships website, the information that you enter into the online application or when you register your interest in a position, will be the only information collected by Mercy Ships. If you do not complete and submit your online application, the information that you have entered up to that point will be retained by Mercy Ships for recruiting and follow up purposes only.
How will Mercy Ships use collected personal information?
The personal information collected will be used for the following purposes:
To assess your qualifications, knowledge, skills and experience against our volunteer opportunities
To verify your information and conduct reference checks
To conduct background checks as needed
To communicate with you regarding volunteer opportunities
To create and submit reports as required by law or regulation
To improve our recruitment process
Mercy Ships only uses and discloses personal information about you for purposes reasonably related to your Application and service as a Mercy Ships Volunteer.  We may, for example, notify you of volunteer opportunities that are closely aligned to your qualifications, knowledge, skills and experience as you have disclosed to us in an employment application. If you accept a position with Mercy Ships, the information collected will become part of your employment record and will be used for employment purposes.
Although your personal information is submitted in the US, Mercy Ships is a global organization; as such, we often share personal information with national offices.  Each Mercy Ships national office complies with the legal requirements of local national laws for the protection and privacy of personal information or personal data. When you volunteer personal information on our website, you consent to us sharing your personal information with our national offices for purposes reasonably related to your Application and service as a Mercy Ships Volunteer.
Mercy Ships restricts access to personal information collected on our website to only those Mercy Ships employees who have a reasonable need to access that information to perform and discharge their duties and responsibilities.
Medical Information requested from applicants is stored in a restricted controlled system. Access to these documents is restricted to medical staff personnel involved in the determination of an applicant’s fitness for duty.
Mercy Ships may share personal information with third parties. The types of third parties that we may disclose personal information to are service providers who assist us in providing and maintaining our website and who provide recruitment services to us. Mercy Ships does not disclose, sell or market your personal information to third parties.
It is your responsibility to obtain consent from references identified in your online application before providing their personal information to Mercy Ships.
How can you access your personal information?
Once you submit your application, the online application does not allow you to directly access and update your profile or application. Subject to certain restrictions, you are able to have access to all of your personal information held by us.
To arrange for access to your personal information, to make a complaint about the way we have handled your personal information, to ask questions or to provide feedback on our Online Application Policy, you can contact Mercy Ships Human Resources department at  volunteer@mercyships.org  or write to us at:
Human Resources, PO Box 2020, Garden Valley, Texas 75771
In certain circumstances, we may refuse access to your personal information.  Examples of such circumstances include where:
Providing access would have an unreasonable impact on the privacy of others
Information relates to legal proceedings
We are not permitted to disclose by law
We are permitted or authorized to deny access by law
Acceptance and changes to Mercy Ships Online Job Application Policy
You acknowledge and agree that submitting an online application indicates your acceptance of Mercy Ships Online Application Policy. This is the current Online Application Policy. It replaces any other Online Application Policy for job applications published on the Mercy Ships website to date. Mercy Ships may, at any time, make amendments to its Online Application Policy by publishing the new Online Application Policy on the Mercy Ships website. You agree that by doing this, Mercy Ships has provided you with sufficient notice of the amendments. It is your responsibility to review the Online Application Policy each time you submit an online application. 
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