Program Funds Manager
Summary:  Available Immediately

Responsible for ensuring that funds raised for Mercy Ships are identified, procured, tracked, expensed and reported on, according to standards established through collaborative efforts. This position holds an important liaison role between Finance, Marketing, National Offices, and Operations.

Essential Duties And Responsibilities (Include But Not Limited To)

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

    • Collaborate with the Director of Program Fund Management to design, implement, maintain and improve a fund management system that will maximize efficient solicitation, tracking, use and reporting of funds.
    • Collaborate with the Director of Program Fund Management to ensure financial viability of “product offers” to be available to fund-raisers
    • Contribute to the collaboration with the National Office Directors (NODs) about regulations affecting fund-raising and transfer of funds
    • Contribute to the collaboration with team that includes MSGA and National Offices to determine a hierarchy of “product offers” that are available to fund-raisers
    • Ensure that incoming funds are coded according to intent and then tracked appropriately
    • Prepare reports as per established guidelines for project end and ad-hoc throughout the life of the project
    • Make recommendations to the Director of Programs Fund Management related to restricted funds
    • Monitor and track the status of projects throughout their life cycle to ensure donor promises will still be met. Forecast as best as possible to avoid over/ under-funding at end of project
    • Prepare annual reports for non-project level funds
    • Continue to expand knowledge in the management of restricted funds through workshops and other continuing education opportunities that are available
    • Other duties as assigned

Grant Accounting

    • Prepare monthly report for all restricted funds for CFO and other management
    • Review proper coding of expenses for all PO’s related to Programs
    • Reconcile all restricted funds monthly
    • Prepare, review, or direct all accounting entries related to programs, National Office transfers, and other restricted fund transactions
    • Coordinate payment and expense administration with International Programs and AFM staff
    • Contributed Services Calculations for project budgets and Annual Reports
    • Prepare schedules for Audit and Compliance as needed related to Restricted funds and projects
    • Collaborate with Procurement and other departments involved in the correct recording and reconciliation of gifts-in-kind received
    • Prepare, review and direct all indirect allocations related to restricted funds

Qualifications (Knowledge, Skills, Abilities, And Requirements)

The requirements listed below are representative of the knowledge, skill, and/or ability required.

  • Excellent verbal and written communication skills
  • Demonstrated analytical skills
  • Demonstrated organizational skills
  • Ability to meet deadlines while balancing all other required work
  • High proficiency in Excel
  • PC skills in Outlook, Word, Internet navigation, and ability to learn new software quickly
  • Supportive of Mercy Ships mission and vision, and committed to its core values
  • Understand and apply servant leadership, work collaboratively with integrity and demonstrate accountability

Education And Experience

The requirements listed below are representative of the education and / or experience required.

  • Bachelor’s degree in Accounting, Finance, or related field
  • Over 5 years of accounting experience (non-profit environment preferred)
  • Previous experience in managing restricted funds in a non-profit environment preferred
  • Previous work in a multi-cultural environment preferred
  • Successful completion of Mercy Ships Entry Training will be required within the first year



Click here to see your activities